Organize a Business Meetings Event
A business meetings event aims to foster commercial exchanges among professionals.
Ensuring relevant appointments and matching the high expectations of participants is a challenge for organizers.
MEEWIZ supports you in organizing effective professional meetings and achieving tangible results.
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What Is a Business Meetings Event?
"Business meetings", "B2B meetings", "business-to-business meetings", "buyer-seller meetings," and "professional meetings" all refer to different aspects of a business meetings event.
A business meetings event brings together professionals looking to explore commercial opportunities, being either:
- Suppliers, sellers, or consultants, seeking to showcase their services or products.
- Buyers, decision-makers, companies, or organizations, searching for partners.
Securing a single one-on-one meeting is normally challenging. Yet, during a business meetings event, professionals can connect with many new contacts in a very short time.
These business meetings can be a standalone event or integrated as a session within a larger program.
What Are the Challenges of a Business Meetings Event?
Organizing a business meetings event often comes with several challenges.
Meeting Participant Expectations
Participants expect relevant appointments with tangible results.
How to factor in their preferences to ensure high-quality interactions?
Handling Unforeseen Changes
Last-minute cancellations, schedule changes…
How to quickly adapt the event without compromising the participants’ experience?
Simplifying the User Experience
Busy professionals can’t afford to waste time on a complex platform or endless notifications.
How to make the interface intuitive and the registration process seamless?
Are you Facing these Challenges?
MEEWIZ is here to enhance the overall experience of your business meetings event.
Contact us to discuss furtherWhy Choose MEEWIZ
For Your Business Meetings Event?
Targeted and Effective Appointments
We Handle the Unexpected
A Simple and Intuitive Interface
Targeted and Effective Appointments
Participants specify their needs in advance by selecting the professionals they want to meet.
Our matchmaking system optimizes the relevance of each meeting to maximize opportunities.
We Handle the Unexpected
A reserve of potential unscheduled meetings allow us to manage cancellations on the fly; schedules can adapt to changing circumstances.
We ensure smooth operations without disrupting the event.
A Simple and Intuitive Interface
The platform is easy to use and offers seamless navigation.
Registrations and appointment scheduling are simplified.
Simple Steps to Organize Your Event
Turn your business meetings into targeted business-to-business opportunities in just a few steps.
Our experts work with you to refine your needs and propose the most appropriate business meetings arrangement.
The platform is then configured accordingly.
Registration is now open! Professionals sign up by completing their profiles.
They will be able to express their meetings choices, according to the conditions you have defined. The choice parameters can be customized.
The algorithm generates a personalized meeting schedule for each participant.
You can review and refine the schedule before it is sent out.
The professionals got everything they need to meet under perfect conditions.
We are available to help you overcome last-minute changes.
MEEWIZ Understands your Specific Challenges
Beyond the technical platform, MEEWIZ experts understand your needs and help you achieve your goals.
BUSINESSES AND INDUSTRIAL COMPANIES
Strengthen your network of partners, suppliers and clients.
Promote yourself within your ecosystem.
PROFESSIONAL ASSOCIATIONS
Create new opportunities for your members and enhance the visibility of your business sector.
BUSINESS CLUBS
Develop inter-club connections and open up your network.
CHAMBERS OF COMMERCE AND ADMINISTRATIONS
Facilitate the opening of new establishments and boost cooperation within your region.
ECONOMIC DEVELOPMENT AND PROMOTION AGENCIES
Optimize the effectiveness of your networking.
Gain quantitative insights into your actions.
EVENT AGENCIES
Create high-impact events by upgrading your offerings and your expertise.
CONFERENCE AND TRADE SHOW ORGANIZERS
Engage communities and increase exhibitors’ satisfaction.
Tell us about your next business meetings event!
Our professionals are here to help you make your a business meetings event more memorable.
Contact us to discussThey trust us
BUSINESS MEETINGS EVENT
Crédit Agricole - Bourgogne Franche-Comté
Crédit Agricole supports its clients toward their energy transition by facilitating connections with specialized partners.
MEEWIZ collaborated with 4 regional branches to fully organize these meetings.
BUSINESS MEETINGS EVENT
Forum Travailler Ensemble
The "Forum Travailler Ensemble" strengthens relationships between SMEs, startups, and large companies within business communities abroad.
MEEWIZ expertise enabled 20 events in 7 major cities in Asia.
The Features That Make a Difference
Real professionals at your service
A platform suited for all configurations
As effective online as in-person
Advanced filtering and search capabilities
Intelligent management of highly sought-after decision-makers
Smart matchmaking algorithms
Talk to us about your next B2B event!
Our professionals are here to help you make your a business meetings event more memorable.
Request a demoFAQ
What information do professionals need to provide?
Professionals must provide their name, email, and the name of their entity (company, organization, association, etc.). They are also free to share additional information such as a website, logo, or job title.
My business meetings event is in 2 weeks, is it too late to contact you?
No, not at all. Feel free to reach out to us now.
How many tables should I plan for a business meetings event?
If there is only one category of professionals, the ideal number of tables is half the number of participants. For example, plan for 25 tables for 50 professionals. If there are two categories, such as buyers and sellers, plan as many tables as the category with fewer participants. For instance, if you have 10 buyers and 20 sellers, plan for 10 tables.
What is the optimal duration of business meetings for a business event?
It depends on the goal. Plan for 10 minutes if the objective is just to establish new contacts. Plan for 20 or even 30 minutes if the goal is to finalize contracts on the spot.
You talk about support, but can I manage the event independently?
We are here to configure the platform, generate schedules, and send out emails. You can manage registrations, participant selection, and schedules independently.
I don't want the sellers to select the buyers, is that possible?
Yes, we can finely adjust how professionals choose each other. Sellers and buyers above can be replaced with any participants categories attending your event. It’s up to you to decide who chooses whom.
Can I hold my business meetings event online?
Yes.
What happens if a company is too in-demand?
Until the last moment, MEEWIZ can distribute requests for a single company across multiple tables. Just ensure the company can be represented by multiple people on the day of the event.
What happens if a professional can't attend at the last minute?
We are prepared to handle last-minute changes. If someone can’t attend, we generate a new optimized schedule for all affected participants. Our secret? We have a stock of standby appointments. Even in the case of no-show, we ensure that the a business meetings event experience remains smooth and efficient for everyone.